NetSuite AP Automation

Automate Accounts Payable for Faster Invoice Processing and Payment Workflows

Finance teams struggle with inefficient, manual accounts payable processes. Disjointed systems for invoicing, approvals, discrepancies, and payments lead to errors, bottlenecks, and missed discounts. NetSuite AP Automation seamlessly connects the source-to-pay workflow using intelligent automation. 

NetSuite AP Automation goes beyond basic ERP payables functionality. With AI-enabled automation across the entire process, finance teams gain efficiency, control, and working capital advantages. 

Why Choose NetSuite AP Automation?

  • AI-enabled touchless invoice capture and extraction for faster processing
  • Dynamic approval workflows based on rules and budget checks
  • Unified vendor profiles with payment history for supplier relationships
  • ERP integration for seamless posting and discount opportunity identification
  • Automated payment runs and reconciliation for control and flexibility

Manual invoice processing and payments lead to errors, bottlenecks, lack of visibility, and missed early payment discounts. NetSuite AP Automation optimizes the invoice-to-payment lifecycle for efficiency, control, and working capital advantages.

Key Capabilities of NetSuite AP Automation

Invoice Capture

  • Multi-format invoice ingestion
  • AI-based data extraction
  • 99%+ accuracy for vendors and amounts
  • Discrepancy identification

Payment Automation

  • Scheduled payment runs
  • Discount opportunity analysis
  • Multi-method disbursements
  • Comprehensive audit trails

    Approval Workflows

    • Conditional, rules-based routing
    • Budget checking pre-approvals
    • Collaboration to resolve mismatches
    • Process transparency

    Analysis and Reporting

    • Invoice processing metrics
    • Vendor performance benchmarks
    • Early payment opportunities
    • Auditable transaction logs

    Discrepancy Management

    • Identification of mismatches
    • Reason tracking for analysis
    • Collaboration and auto-resolution

    Integration and Customization of NetSuite AP Automation

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    Customization

    • Additional invoice validation rules
    • Extended approval matrix configuration
    • Complex payment workflow logic
    • Enriched AP analytics and reporting
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    Integration with NetSuite Modules

    • Seamless ERP connectivity
    • Shared vendor, item, and contract data
    • Real-time transaction posting and GL updates
    • Unified vendor master data management
    Compliance and reporting

    Third-Party Integrations

    • Supplier portal bi-directional data exchange
    • Contract lifecycle management platform integration
    • OCR and document parsing solutions
    • Procurement ecosystem connectivity
    • Bank/payment network integration

    Industry Solutions

    Manufacturing

    • Supplier quality collaboration
    • Engineering change order automation
    • Inventory and component invoices

    Advertising and Media

    • Statement reconciliation
    • Commission payment workflows
    • Dynamic early pay analysis

    Hospitality

    • Event and venue supplier payments
    • Travel invoice integration
    • Group booking reconciliation

    Retail and Ecommerce

    • High invoice volume management
    • Drop shipment payment orchestration
    • Vendor rebate processing

    Healthcare

    • Patient invoice workflows
    • Insurance claim payments
    • Provider payment audits 

    Telecommunications

    • Infrastructure expense management
    • Contractor and consultant payments
    • Invoice audibility

    Business Services

    • Consultant and contractor payments
    • Conditional invoice approvals
    • Project budget management

    Higher Education

    • Student accounting integration
    • Research grant management
    • Expense report automation

    Life’s too short for innefficient invoicing

    Are you tired of inefficient AP processes holding back finance productivity? It’s time to connect your back-office with the future. We can’t wait to show you the possibilities. 

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    FAQs

    How long does implementation take?

    Initial deployments are completed in 4-6 weeks. The advanced capabilities phase takes over 12 weeks, and the time-to-value is rapid throughout.

    How does the system ingest invoices?

    It has pre-built connectors for email, shared drives, FTP sites and APIs that rapidly activate new document ingestion channels. Quality solutions are also integrated for high-volume invoice processing.

    What types of documents can it process?

    AI-based extractors automatically classify and parse any invoice format, including PDFs, scanned paper documents, EDI transactions, Excel files, emails with attachments, and other digital documents. These extractors handle layouts from suppliers globally.

    How are supplier master records handled?

    The solution maintains a synchronized vendor master within itself, drawing supplier data from NetSuite and updating ERP systems bi-directionally. New suppliers identified from invoices are auto-onboarded with notifications for review. AP teams manage vendor master data from a unified interface.

    Does it fully validate invoice data?

    Yes, it applies configurable business rules to auto-validate key indexing fields on invoices, checking for reasonableness across dates, terms, amounts at document and line level against contracts, as well as auditing tax codes, policies and supplier status. Exceptions are flagged for resolution while valid invoices proceed.

    What payment options are supported?

    A wide array of disbursement methods are supported including ACH transfers, wire transfers, virtual card payments, cross-border remittances as well as check printing and delivery. Formats can be configured globally or by supplier based on preferences. All payments post back to NetSuite ledgers.