NetSuite Sales Order Deposits

NetSuite for Administrators

Do you need to require NetSuite sales order deposits? With the Required Deposit Workflow feature in NetSuite, you can enter required deposits on your sales orders. Let’s take a quick look at how to set up and use this simple NetSuite feature.

Overview of NetSuite Sales Order Deposits

With the Required Deposit Workflow feature, you can enter a required deposit on your sales orders. The deposit would be either a specific amount from the cost of each line item, an amount from the total sales order, or a percentage from the total sales order.

How to Set Up NetSuite Sales Order Deposits

Enable the Feature

To set up NetSuite for sales order deposits, you’ll need to enable the Required Deposit Workflow feature. You can access this feature on the Sales section of the Transactions tab in Enable Features. After selecting this feature, save the page.

Set Up Sales Orders for Deposits

To set up a sales order to use this feature, either create a new sales order or open an existing one. On the header level, select Standard Sales Order – Invoice from the custom form dropdown. The Required Deposit fields will not be available on other forms. Once you select the Standard Sales Order – Invoice form, you’ll notice that the field Required Deposit Due has been added to the end of the Summary card on the right.
NetSuite Sales Order

Some changes are also made to the form on the Items subtab. When you select the Items subtab, you’ll notice the addition of two fields: Required Deposit Percentage and Required Deposit Amount. You would use these fields if you want to base the deposit on the entire sales order rather than on individual line items. And finally, the column Require Deposit Amount will be added to the Items sublist, allowing you to list deposit amounts on individual line items.

NetSuite Sales Order Items Subtab

How to Use NetSuite Sales Order Deposits

Using the Required Deposit fields on sales orders is fairly straightforward. The main thing to note about using this feature is that the fields are all linked. If you enter an amount in the Required Deposit Amount column next to an individual item, the fields Required Deposit Percentage and Required Deposit Amount under the Items subtab will auto-populate based on what you entered. Or if you enter a percentage amount, NetSuite will calculate what the individual deposit amounts would be as well as the total deposit amount and fill in those fields. Similarly, if you enter a deposit amount for the whole order, NetSuite will calculate the deposit percentage and distribute the deposit amount proportionally across the individual line items.
Required Deposit Amounts on NetSuite Items Subtab
For example, if you enter a “10” in the Required Deposit Percentage field on a sales order that has a total amount of $275, NetSuite will enter 27.50 in the Required Deposit Amount field and also list a deposit of 10% on each line item. In the above example, notice that the required deposit amount for the line item with the total amount of $250 is $25, while the required deposit amount for the line item with the total amount of $25 is only $2.50. Your starting place for entering a required deposit amount is based entirely on your preferences.

Conclusion

The Required Deposit Workflow feature makes the process of entering required deposits on NetSuite Sales Orders simple and straightforward. If you enjoyed this blog, be sure to subscribe to our mailing list below to receive each week’s latest NetSuite blog post directly in your inbox.