One of the many benefits of using NetSuite for warehouse management is that NetSuite shows you where your inventory is located while also allowing you to easily track the movement of inventory from one location to another. If you’re moving inventory from one location to another and you just need to update the inventory counts in both locations, the inventory transfer form in NetSuite is the simplest way to do that.

Creating an Inventory Transfer Form

Let’s take a look at creating an inventory transfer form in NetSuite. When you fill out and save this form, NetSuite will remove the selected type and quantity of inventory from the source location and add it to the new location. To access the Inventory Transfer form, navigate to Transactions > Inventory > Transfer Inventory.

The Main Line of the Inventory Transfer Form

On the mainline of the form, you will select both the “From” location and the “To” location. You can also select the posting period that will reflect the change in inventory values in both locations. Under the classification section, you will need to select the subsidiary where the transfer is taking place, with the option of associating the transfer with other classifications like a department or a class.

The Sublists of the Inventory Transfer Form

On the inventory transfer form sublists, you will record the specific details about the inventory transfer. 

Under the Items subtab, you would select the exact items that are being transferred and the quantity that is being transferred. When you select an item in this section, NetSuite will auto-populate the Quantity on Hand field with the quantity that is in the source location. 

You can use this form to transfer serial and lot-numbered items as well. For serial numbered items, you will need to include each item’s serial number. And for lot numbered items, you would record the lot the items are coming from and the quantity of items that are coming from that lot.

After you add an item and enter how much of that item you will be transferring in the Quantity to Transfer field, you will be able to edit the Inventory Detail field. The Inventory Detail field will open up a window where you can select the “From” status for the items being transferred along with the “To” status. 

Other key sublist options include the Communication tab, where you can track things like tasks and phone calls regarding the transfer, and the Inspection tab, where you can record the details of an inspection on the items during the transfer process. 


What if you need to do more than simply update the new quantities of inventory in each location? For example, you may want to establish an approval process for transfers, schedule transfers in advance, and track the progress of a transfer. You can do that with the transfer order workflow process. In our next blog, we’ll dive into the transfer order workflow, so be sure to subscribe to our mailing list below to receive that blog right in your inbox next week!